Soldo filters transactions in a number of ways, so you can easily sort spending by things like transaction type, payment method, or expense category.
Available filters
Here’s a list of filters available within Soldo and what they mean:
Transaction type
| Filters | |
| Payment | An outbound transaction created manually by a user (e.g., mileage reimbursement) or a payment for goods or services made with a Soldo virtual or plastic card or bank transfer. |
| Cash withdrawal | Money taken out of the account from an ATM machine in the form of cash. |
| Refund | An inbound transaction to partially or fully repay a sum of money, i.e., due to an item being returned. |
| Deposit | Money deposited into Soldo from an external bank account. |
| Deposit reversal | A transfer of money from Soldo back to your company bank account. |
| Soldo financial fee | A fee charged at the time of transaction for certain financial services within Soldo, i.e., Soldo card issuance. |
| Soldo subscription | A periodic SaaS subscription fee charged by Soldo. |
| Transfer | Money moved from one Soldo wallet to another of the same currency. Both inbound and outbound transfers are shown under this transaction type. |
| Currency exchange | Money moved from one Soldo wallet to another of a different currency. Both inbound and outbound transfers are shown under this transaction type. |
| Mileage reimbursement | An outbound payment made to compensate an employee for using their personal vehicle to make a business trip. |
Transaction status
| Filters | |
| Settled | A transaction that has been completed, with money transferred from Soldo to the account of the merchant or ATM owner. |
| Authorised | A transaction that has just been made and is waiting to clear. The transaction amount will be blocked from your available account balance. |
| Cancelled | A transaction that has been approved by Soldo but has not completed on the merchant’s side. If this happens, the merchant will send a ‘reversal’ transaction, cancelling the transaction and returning the money back to your account. |
| Declined | A transaction that has been rejected, i.e., because of insufficient funds or because an invalid PIN was entered. |
Required information
| Filters | |
| Info not completed | One or more details marked as mandatory in the ‘Reminders’ section are missing from the transaction. |
| Info complete | All details marked as mandatory in the ‘Reminders’ section have been filled in for the transaction. |
Attachment
| Filters | |
| Missing attachment | No receipt or invoice has been attached to the transaction. |
| Has attachment | A receipt or invoice has been attached to the transaction. |
Payment method
| Filters | |
| User card | An individual card assigned to a specific user. |
| Company card | A shared card for general expenses that can be assigned to multiple users. |
| Temporary virtual card | A limited-use virtual card for pre-approved expenses. |
| Subscription card | A virtual card for subscriptions to software, marketing tools, etc. |
| Online Ads card | A virtual card for online ads, i.e., Google Ads or Facebook Ads. |
| Other company payment method | An alternative company payment method, i.e., a company credit card or petty cash. |
| Personal payment method | A personal payment method, i.e., an employee’s personal bank card. |
| Bank transfer | A payment made from your Soldo account to an external bank account, i.e., by Faster Payment. |
Expense category
The category assigned to the transaction to sort it based on the nature of the expense (e.g., staff training, staff travel).
VAT rate
The name of the VAT rate assigned to the transaction by the user (e.g., Standard rate (20%), Outside the scope).
Approval status
| Filters | |
| To review | A transaction that has not yet been reviewed. |
| Denied | A transaction that has been denied by the reviewer, i.e., because it was not within company policy. |
| Partially approved | A transaction that has been partially approved, i.e., because an employee was given a budget of £10 for lunch, but the expense was for £15. |
| Approved | A transaction that has been approved by the reviewer. |
Expense policy
| Filters | |
| Out of policy | A transaction that does not comply with the spending rules set out in your company’s expense policy. |
| Within policy | A transaction that complies with the spending rules set out in your company’s expense policy. |
Expense type
| Filters | |
| Travel & Entertainment | An expense incurred by an employee traveling for work or entertaining a client (e.g., train ticket, dinner, hotel stay). |
| Company | An expense incurred as part of the day-to-day running of the company (e.g., uniform, stationery, company phone bill). |
| Personal | A personal expense made by an employee using their Soldo card (e.g., by mistake). |
Flagged
| Filters | |
| Is flagged | Has been flagged for attention in the ‘Transaction details’ section. |
| Not flagged | Has not been flagged for attention in the ‘Transaction details’ section. |
Group
The name of the group the transaction is linked to (e.g. Finance, Marketing).
List
The name of the item assigned to the transaction from a selected list (e.g. Project A).
Vehicle
The name and number plate of the vehicle assigned to the transaction.
Search transactions
You can search transactions by merchant name, merchant category, notes, list name, list item, card number, card name, amount, transaction owner, transaction ID, expense category, expense category code, VAT rate name, VAT rate code, wallet name, or group (team) in the main search bar in the Reports > Transactions section.