Soldo gives you flexible ways to separate and allocate funds across your organisation. Whether you're budgeting for individuals, departments, or specific projects, separating money into wallets helps you stay in control of spending and reporting.
Why separate funds?
- Set clear spending limits for individuals or teams
- Ring-fence budgets for projects, subscriptions, or departments
- Increase accountability across your organisation
- Improve reporting by tracking spending by wallet
Ways to structure your funds
The best setup depends on who needs to spend, what they’re spending on, and how much control you want over the funds.
Give each person a spending allowance
Use: User wallets
Assign fixed budgets to individuals using their user wallet. This is ideal when you want each employee to have a personal limit and spend independently using their own card.
- Best for: Travel, recurring allowances, individual team member budgets
- Each user has one wallet per active currency
- Funds can only be used by that user
Group spending by team or department
Use: Company wallets (Plus and Unlimited plans)
Separate your company funds by creating dedicated wallets for projects, departments, or spending categories. You can assign multiple cards to each wallet and let managers oversee their own budgets.
- Best for: Marketing, sales, events, multi-user teams
- Lets you track and manage shared budgets easily
- Cards linked to a company wallet draw from that specific budget
Assign a dedicated budget to one company card
Use: Reserved wallets (Plus and Unlimited plans)
When you want to fund a company card with a fixed amount of money, without sharing the funds, use a reserved wallet. This ensures that only one card can access those funds.
- Best for: Subscriptions, petty cash, team cards
- Reserved wallets are created automatically when setting up the card
- Only the linked card can access the funds
Automate fund transfers between wallets
Use: Automatic transfers and Auto-transfer presets (Presets available on Unlimited plans)
Set rules to automatically top up user, company, or reserved wallets on a schedule or when the balance drops below a certain amount. This reduces manual work while keeping spend under control.
- Best for: Recurring allowances, team budgets, projects with ongoing costs
- Funds are always available without manual transfers
- Presets can be reused across multiple wallets or users
Quick setup guide
If you're not sure where to begin, ask yourself:
- Who needs to spend? An individual, a team, or both?
- How fixed is the budget? Is it a one-off, monthly, or ongoing?
- Does it need to be tracked separately? For reporting or approvals?
Then choose the wallet type and setup that gives you the right mix of control and flexibility.