Expense policies

Expense policies are a powerful way to manage employee spending, ensuring compliance with company budgets while keeping processes simple. With Soldo, you can create and assign policies that define how much can be spent on different expense categories, helping you track in-policy and out-of-policy spending effortlessly.

Why use Expense policies?

Expense policies help companies:

• Control costs – Set allowances on expense categories like travel, accommodation, and meals.
• Improve compliance – Employees can easily see what’s allowed, reducing policy breaches.
• Streamline approvals – Reduce time spent reviewing expenses by flagging out-of-policy transactions.
• Enhance visibility – Finance teams get clear insights into spending patterns.

How Expense policies work

Each Expense policy sets an allowance per expense category. You can choose from:

• Unlimited allowance – No restrictions on spending.
• No allowance (0.00) – Employees cannot spend in this category.
• Custom allowance – Define a custom allowance, with options for:
  • Daily allowance – A set amount per day. It's the sum of all transactions made in one day for the selected expense category.
  • Per night allowance – Ideal for accommodation expenses. The total transaction amount will be divided by the number of nights away to check whether the expense is within the policy.
  • Per transaction allowance – A limit per individual purchase. The allowance per transaction is the spending limit for each transaction.

When an employee makes a transaction, Soldo automatically checks if it’s within their assigned policy. If a transaction exceeds the allowance, it is flagged as out-of-policy, making it easy for employees and finance teams to track.