Welcome to Soldo: Get set up and ready to go

Getting started – Deposit funds into Soldo from your business bank account. This is the first step before assigning cards or making transfers.

Create users and assign cards – Invite your team and assign the right card type based on their role or responsibilities.

Control card spend – Set up rules and spending limits to reflect your internal policies and reduce manual oversight.

Manage multiple currencies – (Plus plan and Unlimited plan) Activate new currencies and fund them via your Main wallet or deposit form your business bank account. Ideal for businesses that operate internationally.

Organise money with Company wallets – (Plus plan and Unlimited plan) Set-aside funds from your Main wallet to allocate budgets to teams, departments or projects using ring-fenced wallets.

Set notifications – Get real-time alerts about low balances and declined transactions.

Manage your account – Update user details, change passwords or switch languages in your profile settings.

Using the mobile app – Watch video guides for employees and managers. Learn how to manage cards, upload receipts and review expenses on the go.

Use card rules to control spend

Apply spending limits by day, week, month, or per transaction. Block transactions by merchant category or control which regions a card can be used in.

Assign company cards or single-user cards

Choose the right card type for each user or team. You can also issue temporary virtual cards for pre-approved spend.

Make bank transfers to suppliers

Add your business bank account as a payee and send payments directly from your Soldo balance.

Enrich transaction data

Use Lists, expense categories and VAT rates to improve visibility and reduce time spent on month-end reporting.

Connect your accounting software

Integrate with Xero, QuickBooks, Sage, Exact Online, or DATEV to automate reconciliation and reduce manual admin.

Create Company wallets

Ring-fence funds for specific teams, departments, projects, or locations. This gives you more control and helps budget owners track their own spending.

Enable multiple currencies

Activate and manage wallets in other currencies. Ideal for global teams.

Let users request funds

Enable employees to request one-off spend or top-ups to their cards. You’ll stay in control while reducing admin.

Enable receipt matching with OCR

Soldo can read and match receipts automatically, reducing manual effort and improving compliance.

Allow out-of-pocket expenses and mileage claims

Employees can log claims for personal spend or mileage. You can reimburse them directly via bank transfer.

Use reminders to set up mandatory transaction data

Make key fields mandatory for transactions such as receipt attachments and expense categories to ensure consistent, complete records. Remind employees to complete any missing fields.

Customise export templates

Format your exported data to suit your accounting or reporting needs. Helpful for finance teams managing different file types.

Create and assign Groups

Structure your organisation by team, location or business unit. This helps with budgeting and reporting, and enables you to mirror your companies organisational structure.

Set advanced permissions and role profiles

Use roles like Admin, Limited Admin, Leader or Accountant. Assign specific role profiles to Employees based on how they’ll use Soldo.

Automate wallet top-ups

Set up transfer rules to ensure wallets are automatically topped up when needed. This removes the need for manual intervention.

Define card rule presets

Save and apply sets of card rules across multiple cards.

Set up expense policies and workflows

Create custom workflows for reviewing and approving expenses. Choose who reviews what, and set different rules based on spend type or department.

Enable out-of-office delegation

Allow users to delegate expense review and request tasks to other colleagues while they’re away. This avoids bottlenecks and keeps approvals moving.

Delegate bank transfer permissions securely (Add-on required)

Allow selected users to make transfers while keeping controls and oversight in place.

Use auto-tag rules for better reporting

Automatically tag transactions with list items. This improves reporting accuracy and speeds up reviews.

Train and test in Sandbox

Use a separate test environment to trial configurations or train new users before rolling out changes live.