How to manage subscription payments with virtual cards

What are subscription cards?

Subscription cards are dedicated virtual cards designed specifically for recurring online payments like software subscriptions, memberships, or digital tools. Each card can be assigned to one or more users, giving teams the flexibility to manage shared subscriptions securely and transparently.

Why use subscription cards?

Subscription cards make it easier to manage recurring payments across your company. Whether you’re a Super admin looking for control, or an Employee responsible for one or more tools, subscription cards help in several ways:

• All your subscriptions in one place: See every active subscription at a glance. Just log in to the web app, select Subscriptions from the menu, and you’ll get a complete view — including payment frequency, assignees, funding source, last spend, and total spend.
• Easy to manage: Assign, edit, or delete subscription cards anytime via the web app.
• Improved visibility: Identify duplicate or unused subscriptions at a glance.
• Keep control at all times: Lock and unlock cards whenever needed.
• Easy to share: Assign cards to multiple users when a subscription is shared across teams or departments.

Who can create and manage subscription cards?

Super admins and Admins can create, edit, assign, and delete subscription cards. Employees can view and activate the cards they’re assigned to, and use them to manage payments with their providers.

How to create a new subscription card

1. Log in to the web app.
2. From the left-side menu, select Subscriptions.
3. Select Create a subscription.
4. Enter a name for the subscription.
5. Choose a provider from the dropdown. If it’s not listed, select Other.
6. Select one or more assignees who will use the virtual card.
7. Add a short description (e.g. “Monthly plan for Figma”).
8. Select a wallet (Main or Company wallet) as the funding source.
9. Set a payment frequency: Weekly, Monthly, Quarterly, Yearly, or Other.
10. Select Create subscription.

The subscription card is now ready to be activated.

Tip: You'll need to make sure that your chosen wallet (funding source) for the subscription card has sufficient funds to cover the cost of the subscription. With Soldo, you can set up automatic transfers so your wallet never runs out of money. For more information on automatic transfers, refer to these articles:

- How can I set up automatic transfers so a user never runs out of money?

- Create auto-transfer presets

How to activate and use a subscription card

Before using a subscription card, it must be activated.

1. Log in to the web app.
2. From the left-side menu, select Subscriptions.
3. Select the subscription from the list.
4. Select Activate card.

Note: Only card assignees can activate a subscription card.

Once activated, the assignee can:

• Select Card info to view the virtual card details.
• Use the card number, expiry date, CVC, and billing address to set up the subscription payment with the provider.

Card security controls

Subscription cards offer built-in controls:

• Lock or unlock the card at any time.
• Report as compromised if there’s suspicious activity.

How to edit or delete a subscription

Edit a subscription

Super admins and Admins can edit:

• Subscription name or description
• Wallet/funding source
• Assignees
• Payment frequency

Simply make the changes and click Save.

Delete a subscription

1. Log in to the web app.
2. From the left-side menu, select Subscriptions.
3. Select the subscription you want to delete.
4. Select the More options icon (three dots).
5. Select Delete subscription.
6. Select Yes, delete to confirm.

Note: Deleting a subscription card in Soldo does not cancel the service with your provider. You’ll need to manage that separately.